What's new in Google Apps newsletter - March 2014



Check out this month's "What's New in Google Apps" newsletter for a roundup of all Apps launches from March 2014.

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[Scheduled Release] Bring a little something extra to Docs and Sheets with add-ons

Today we're launching add-ons—new tools created by developer partners that give you even more features in your documents and spreadsheets to scheduled release domains. To browse through add-ons for Docs and Sheets, select Get add-ons in the Add-ons menu of any open document or spreadsheet. Once you install an add-on it will become available across all of your documents or spreadsheets and you can start using it right away. Note that add-ons for spreadsheets are only available in the new Google Sheets.

Google Apps admins have had the option to disable add-ons through Drive settings in the Admin console for the past few weeks. Users will always see the Add-ons menu and can browse them but will not be able to install them if the feature is disabled by the admin.

Release Track:
Scheduled release

Editions included: 
Google Apps for Business, Education and Government

For more information:
https://support.google.com/a/answer/4530135
http://googleenterprise.blogspot.com/2014/03/bring-little-something-extra-to-docs.html

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New Google Calendar events will now have a Hangout video call link

New calendar events will now have a Hangouts video call link added automatically to save time and reduce last minute confusion and delays when event creators forget to add a Hangouts link. Additionally, you can add names to your Hangouts video links to make it easier for everyone to join the video call.

Please note the following: 

  • Hangout video calls are only added if the event creator has an active Google+ profile.
  • Admins can disable this feature through the calendar settings page in the Admin console. Users will still be able to add or remove Hangouts video call links from events, but will not be able to set their own defaults.
  • The Admin console setting is launched to both Rapid and Scheduled release domains but it only affects users in Rapid release domains. Scheduled release domain admins have at least two weeks to test this feature before it launches to their end users.


Release track:
Rapid release

Editions included: 
Google Apps for Business and Education

For more information:
https://support.google.com/a/answer/4362302

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Edit images right in Google Slides and Drawings

Slides and Drawings will now let you crop, apply shape masks, and add borders to your images right within your presentation and drawings.

Release Track:
Rapid release

Editions included: 
Google Apps for Business, Education and Government

For more information:
http://googleenterprise.blogspot.com/2014/03/edit-images-right-in-google-slides-and.html

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Admin default setting for Google+ profile discoverability

Google Apps admins now have the ability to set the default state for profile discoverability in their domain through a control in the admin console. The setting is available for customers who have enabled Premium Features. It is checked by default (i.e., profiles are discoverable in public web searches).

At launch:

  • All users with discoverability on will get the admin default
  • All users with discoverability off will be unaffected by the default (since they explicitly set it off)

Example 1: User has set profile to be discoverable prior to launch, admin changes default setting to not be discoverable, user’s setting changes to not be discoverable
Example 2: User has set profile to not be discoverable prior to launch, admin changes default setting to not be discoverable, user’s setting does not change

Going forward:

  • Changing the admin default will change the users setting if the user has not yet set discoverability
  • Once a user manually sets their profile discoverability setting (off or on), that setting persists even if the admin default is modified

Example: User has set profile to be discoverable after launch, admin changes default setting to not be discoverable, user’s setting does not change

Note: In domains where an admin sets profile discoverability to be off by default (i.e., unchecks the setting), users may still want to be able to discover their co-workers in the same domain. To enable this functionality, we extended Google+ to leverage contact sharing. If the admin has enabled contact sharing for services such as Gmail then co-workers will be suggested in autocomplete results irrespective of their discoverability setting.

Editions included: 
Google Apps for Business, Education and Government

For more information:
http://support.google.com/a/answer/4524919

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The new Google Sheets is now the default option

Back in December we announced the launch of the new Google Sheets. This new version is faster and can support larger spreadsheets. Over the next couple of weeks, rapid release domain users will automatically be upgraded to the new Sheets. Spreadsheets created after the upgrade will use the new version. Users may opt-out of this experience through the settings menu in Sheets.

The new Sheets will be available to Schedule release domains in the next four to six weeks.

Release Track:
Rapid release

Editions included: 
Google Apps for Business, Education and Government

For more information:
https://plus.google.com/+googleenterprise/posts/GdikJcYEZ8S

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Your emails are even more secure with 100% encrypted HTTPS connections

Starting today, Gmail will always use an encrypted HTTPS connection when you check or send email. Gmail has supported HTTPS since the day it launched, and in 2010 we made HTTPS the default. Today's change means that no one can listen in on your messages as they go back and forth between you and Gmail’s servers—no matter if you're using public WiFi or logging in from your computer, phone or tablet.

In addition, every single email message you send or receive—100% of them—is encrypted while moving internally. This ensures that your messages are safe not only when they move between you and Gmail's servers, but also as they move between Google's data centers.

Release Track:
Rapid release

Editions included: 
Google Apps for Business, Education and Government

For more information:
http://googleenterprise.blogspot.com/2014/03/staying-at-forefront-of-email-security.html

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Bring a little something extra to Docs and Sheets with add-ons

Today we're launching add-ons—new tools created by developer partners that give you even more features in your documents and spreadsheets. To browse through add-ons for Docs and Sheets, select Get add-ons in the Add-ons menu of any open document or spreadsheet. Once you install an add-on it will become available across all of your documents or spreadsheets and you can start using it right away. Note that add-ons for spreadsheets are only available in the new Google Sheets.

Add-ons are enabled by default. Google Apps admins have the option to disable add-ons through Drive settings in the Admin console. Users will always see the Add-ons menu and can browse them but will not be able to install them if the feature is disabled by the admin.

Scheduled release domain admins have the option to disable the feature in the Admin console before it launches to their users in a few weeks.

Release Track:
Add-ons menu: Rapid release
Admin console setting: Rapid release and Scheduled release

Editions included: 
Google Apps for Business, Education and Government

For more information:
https://support.google.com/a/answer/4530135
http://googleenterprise.blogspot.com/2014/03/bring-little-something-extra-to-docs.html

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Ending support for the Google Apps Connector for BlackBerry Enterprise Server

Google Apps Connector for BlackBerry Enterprise Server allows BlackBerry 7 OS and older devices to connect to Google Apps through the BlackBerry Enterprise Server (BES). However, BlackBerry no longer supports the version of BES that the Connector needs. The latest BlackBerry devices also do not require a BES. As a result, we’re ending support for the Google Apps Connector for BlackBerry Enterprise Server on March 5, 2015.

Who does this affect?
This will affect any Google Apps user with a BlackBerry OS 7 or older device connecting to Google Apps with a BlackBerry Enterprise Server version 5.0.3.

What are my options?
Android and iOS
Android and iOS devices have native apps that support Google Apps.

BlackBerry 10 OS
If you update your device to BlackBerry 10 OS, you can connect to Google Apps using established sync protocols like Google Sync or IMAP / CalDAV / CardDAV.

BlackBerry 7 OS and older devices
If you'd like to continue connecting to Google Apps with BlackBerry 7 OS and older devices after March 2015, you can access mail.google.com and calendar.google.com from your browser.

When will this take effect?
On March 5, 2015, we will end support and turn down the underlying services used by the Google Apps Connector for BlackBerry Enterprise Server.

Editions included: 
Google Apps for Business, Education and Government

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Additional admin controls for Hangouts

In November we announced a suite of new admin features in Hangouts. Today, we are announcing a few more features that make Hangouts work better for businesses, schools and governments.

Administrator setting to warn users when chatting out of the domain
Admins can now enable a setting that will show users a warning that they are chatting with someone outside of their own domain. When warnings are enabled for users chatting outside of their domain, group chat conversations will be split when the first person from outside the domain is added to the discussion. This will prevent external users from seeing previous internal discussions.

Note that these features are only available in the desktop UI. We are working on adding them to the Hangouts mobile apps soon.

Editions included: 
Google Apps for Business and Education

For more information:
https://support.google.com/a/answer/4213661

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Learn about Google Apps through a live demo by product specialists

We will host live demo sessions on March 11th, 2014 and March 12th, 2014. In this live demo product specialists will walk you through a set of our core products - GMail, Calendar, Drive, Docs, Hangouts - using a real-life example. Experience how we in Google use some of our products on a day to day basis to collaborate and get more work done in less time. We want you to get the most out of this 45 minutes. Ask questions! We hope you leave this session as excited as we are about Google Apps! The target audience for this live demo are new Google Apps users with a basic level of Google Apps experience.

For more information:
March 11th, 2014
March 12th, 2014

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Search emails by size more easily

The Gmail advanced search box now has an option to search emails by size. Emails can now be searched without using operators like “size:” and “larger:”. The advanced search options can be accessed by clicking on the down arrow in the search box in Gmail.

Release track:
Scheduled release

Editions included: 
Google Apps for Business, Education and Government

For more information:
https://plus.google.com/+Gmail/posts/9UAPTmRkRxG

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[Scheduled release] A new activity stream in Drive shows you what’s changed

Over the next few days, you’ll notice a new activity stream in Drive. When you open Drive, click the “Details and activity” button (ⓘ) on the top right corner and the activity stream will appear, showing you who has taken action on files and folders in My Drive. You’ll see a rundown of what your team has been doing, such as editing and commenting on notes, adding a new spreadsheet, renaming a presentation, etc. If you select a specific file or folder, the stream will change to show you specific information about that item.

Release track:
Scheduled release

Editions included: 
Google Apps for Business, Education, and Government

For more information:
https://support.google.com/drive/answer/3323935
http://googledrive.blogspot.com/2014/01/a-new-activity-stream-in-drive-shows.html

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Hijacked Chrome extensions cleanup

We have found that some Chrome extensions come bundled with malicious programs that try to hijack your browser settings. To help keep your browser settings under your control we added a “reset browser settings” button to Chrome’s settings page in October.

Despite this, settings hijacking remains our number one user complaint. To make sure the reset option reaches everyone who might need it, Chrome will be prompting Windows users whose settings appear to have been changed if they’d like to restore their browser settings back to factory default. If you’ve been affected by settings hijacking and would like to restore your settings, just click “Reset” on the prompt when it appears.

Note that this will disable any extensions, apps and themes you have installed. If you’d like to reactivate any of your extensions after the reset, you can find and re-enable them by looking in the Chrome menu under “More tools > Extensions.” Apps are automatically re-enabled the next time you use them.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
http://chrome.blogspot.com/2014/01/clean-up-your-hijacked-settings.html
http://chrome.blogspot.com/2013/10/dont-mess-with-my-browser.html

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[Scheduled release] Add names to Hangouts video calls in Google Calendar

Starting January 29th, you will be able to give a name to Hangouts video calls in Google Calendar events. This name makes it easier for you and other guests to join the video call. Note that this feature is only available to domains that have enabled Google+ Premium Features.

Release track:
Scheduled release

Editions included: 
Google Apps for Business, Education, and Government

For more information:
https://support.google.com/a/answer/4362302

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Targeted legal holds in Google Vault

Vault admins have had the ability to put an entire user account on hold to preserve messages in that account. Over the next few days we are releasing a feature that will give admins the ability to also have the option to target specific messages—for example, by date or with certain terms—for indefinite preservation in Vault.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
https://support.google.com/vault/answer/4359587
https://support.google.com/vault/answer/2473591

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New sign-in page for Google Apps customers

The new sign-in page that was announced last November will be rolling out over the next four weeks starting today. With this change, the sign-in page for all Google Apps customers will be updated to be consistent across all Google Apps services. In other words, the sign-in page for Gmail will now be identical to the sign-in page for Google Calendar, Google Drive, or any other Google Apps service. This change will improve security and make it easier for users to switch between accounts. This means a few things for your organization:

The Google Apps sign-in page can no longer be personalized with colors and custom logos. It will now look the same across all Google sign-in pages
Users will have to log in with their full email address (example: joe@company.com)
For SSO domains with a network mask, users will be presented with the new Google sign-in page when they log in from outside the SSO network mask. This change does not affect SSO domains without a network mask.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
https://support.google.com/a/answer/4421331

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A new activity stream in Drive shows you what’s changed

Over the next few days, you’ll notice a new activity stream in Drive. When you open Drive, click the “Details and activity” button (ⓘ) on the top right corner and the activity stream will appear, showing you who has taken action on files and folders in My Drive. You’ll see a rundown of what your team has been doing, such as editing and commenting on notes, adding a new spreadsheet, renaming a presentation, etc. If you select a specific file or folder, the stream will change to show you specific information about that item.

Release track:
Rapid release

Editions included: 
Google Apps for Business, Education, and Government

For more information:
https://support.google.com/drive/answer/3323935
http://googledrive.blogspot.com/2014/01/a-new-activity-stream-in-drive-shows.html

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Reach people you know more easily through Gmail and Google+

Over the next few days we’ll be rolling out a new feature that will suggest users’ Google+ connections as recipients, along with their traditional Gmail contacts, when composing a new email. Your email address isn't visible to a Google+ connection unless you send that person an email, and likewise, that person’s email address isn’t visible to you unless they send you an email.  Importantly, if someone outside a your Google+ circles sends you an email this way, you can decide whether you want to receive more emails from that person.

This feature if off by default. Domain administrators will have the option to control the availability of this feature through a new setting in the Admin console under Google Apps > Gmail Settings > End User Settings. If this feature is enabled in the Admin console, users can control whether people outside their circles can reach them with a new setting in Gmail. They will be able to choose from Anyone on G+, Extended Circles, Your Circles and No one.  The default setting will be ‘Anyone on Google+’.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
http://gmailblog.blogspot.co.uk/2014/01/reach-people-you-know-more-easily.html

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Update to Device management setting in the Admin console

It’s now easier to manage your mobile and Chrome device settings in the Google Admin console. Google Apps and Chrome for Business administrators will see a new Device management icon on their dashboard. This device management page allows you to manage your domain’s mobile devices and Chrome devices by clicking Mobile management and Chrome management, respectively.



The Mobile management page can still be reached through the old navigation path by clicking Google Apps > Mobile.

Editions included:
Google Apps for Business, Education, and Government

For more information:
http://support.google.com/chrome/a/answer/1289314

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Add names to Hangouts video calls in Google Calendar

You can now give a name to Hangouts video calls in Google Calendar events. This name makes it easier for you and other guests to join the video call. Note that this feature is only available to domains that have enabled Google+ Premium Features.

Release track:
Rapid release

Editions included: 
Google Apps for Business, Education, and Government

For more information:
https://support.google.com/a/answer/4362302
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Google Maps autocomplete in Google Calendar

Users who create events for meetings in public places like cafes and restaurants can now easily and accurately populate the name, street and city of their venue. The “Where” field on the create events screen in Google Calendar will now autocomplete suggestion from Google Maps. The “Map” link in the event will open Google Maps showing the location of the venue.

Editions included: 
Google Apps for Business, Education, and Government

Release track:
Rapid release

For more information:
http://gmailblog.blogspot.com/2013/12/know-where-to-go-stay-up-to-date-and.html
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Gmail and Calendar support in Google Takeout

You can now export your emails and calendar events in addition to the other supported products using Google Takeout. Access to Google Takeout can be controlled through the Admin console.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
http://gmailblog.blogspot.com/2013/12/download-copy-of-your-gmail-and-google.html
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Scheduled Release: View and save Gmail attachment directly with Drive

You can now view Gmail attachments and save files directly to Google Drive without ever leaving Gmail. The next time you open an email with attachments, you’ll see new previews of the files at the bottom of the email. When you click on one of those previews, a full-screen view of the image or document will appear. You can now also save your attachments directly to Drive simply by clicking the Drive button that appears when you hover over the preview.

Release track:
Scheduled release

Editions included:
Google Apps for Business, Education, and Government

For more information:
http://googledrive.blogspot.com/2013/11/attachments-in-gmail-now-with-power-of.html

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Scheduled Release: Calendar events that update when Google Groups change

Starting today when Google Calendar invitations are sent to members of a Google Group, the attendee list will automatically update as people join or leave the group. When you join a Google Group, you will be added to all of its meetings. And if you leave a group, those meetings will be removed from your calendar. Note that groups stop dynamically changing when the total number of guests in the event crosses 200.

Release track: 
Scheduled Release

Editions included: 
Google Apps for Business, Education, and Government

For more information:
http://googleenterprise.blogspot.com/2013/11/calendar-events-that-update-when-google.html
https://support.google.com/a/answer/172013

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New sign-in page for Google Apps customers (coming next year)

Early next year, the sign-in page for all Google Apps customers will be updated to be consistent across all Google Apps services. In other words, the sign-in page for Gmail will now be identical to the sign-in page for Google Calendar, Google Drive, or any other Google Apps service. This change will improve security and make it easier for users to switch between accounts. This means a few things for your organization:

  • The Google Apps sign-in page can no longer be personalized with colors and custom logos. It will now look the same across all Google sign-in pages.
  • Users will have to log in with their full email address (example: joe@company.com)
  • For SSO domains with a network mask, users will be presented with the new Google sign-in page when they log in from outside the SSO network mask. This change does not affect SSO domains without a network mask.  

We will be providing more details in the next few months so you can properly communicate this change to your end users. Stay tuned.

Editions included: 
Google Apps for Business, Education, and Government

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Admin controls and global address list support for Hangouts

Admins now have the ability to customize which Hangouts features are available to which employees. They choose to limit Hangouts chat messages to being internal-only, set chat history to off by default and decide whether users within the domain can contact each other without sending or accepting formal invitations first. Video and audio chat can also be turned off across the organization.

Hangouts also supports auto-complete through the global address list. You can start by typing the name of anybody in your organization and auto-complete will help you find who you’re looking for.

Editions included:
Google Apps for Business, Education, and Government

For more information:
https://support.google.com/a/answer/3094760
http://googleenterprise.blogspot.com/2013/11/making-it-easier-to-bring-hangouts-to.html

Domain-restricted videos in YouTube

Google Apps users who use their Google+ identity in YouTube will now have the option to post videos that are viewable only by others at their domain. Domain-restricted videos can only be viewed through the web UI at this time. You’ll see a field under the “Privacy Settings” drop-down menu where you can add your domain to the list of people who have access to view the video.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
https://support.google.com/youtube/answer/157177

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Third-party apps now easier to find and more secure

Starting today, administrators will be able to find, manage and deploy third-party applications directly from the Google Apps Admin console. To start, over twenty third-party applications will be available in the Admin console. These applications all offer the latest OAuth 2.0 security, single sign-on (SSO), and integration with Google services. Applications with OAuth 2.0 allow admins can deploy them to specific people or organizational units (rather than the entire company) and developers can design apps to request more narrow access to corporate information.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
http://support.google.com/a/bin/answer.py?answer=172391
http://googleenterprise.blogspot.com/2013/11/third-party-apps-now-easier-to-find-and.html

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View and save Gmail attachment directly with Drive

Over the next few days, we’ll be rolling out a feature that lets you view Gmail attachments and save files directly to Google Drive without ever leaving Gmail. The next time you open an email with attachments, you’ll see new previews of the files at the bottom of the email. When you click on one of those previews, a full-screen view of the image or document will appear. You can now also save your attachments directly to Drive simply by clicking the Drive button that appears when you hover over the preview.

Release track:
Rapid release

Editions included:
Google Apps for Business, Education, and Government

For more information:

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End of support for Internet Explorer 9

We would like to remind you of the Google Apps browser support policy, the set of guidelines for Google Apps services interoperability support. We support the latest version of Google Chrome (which automatically updates whenever it detects that a new version of the browser is available) as well as the current and prior major release of Firefox, Internet Explorer and Safari on a rolling basis. Each time a new version of one of these browsers is released, we begin supporting the update and stop supporting the third-oldest version.

Google’s test plans have been adjusted to now stop all testing and engineering work related to Internet Explorer 9 (IE9), as Internet Explorer 11 (IE11) was released on 17 October 2013. End users who access Gmail and other Google Apps services from an unsupported browser will be notified within the next few weeks through an in-product notification message or an interstitial pages with information about modern browsers and how to upgrade to them.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
https://support.google.com/a/answer/33864

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Calendar events that update when Google Groups change

Starting today when Google Calendar invitations are sent to members of a Google Group, the attendee list will automatically update as people join or leave the group. When you join a Google Group, you will be added to all of its meetings. And if you leave a group, those meetings will be removed from your calendar. Note that groups stop dynamically changing when the total number of guests in the event crosses 200.

Release track: 
Rapid Release

Editions included: 
Google Apps for Business, Education, and Government

For more information:
http://googleenterprise.blogspot.com/2013/11/calendar-events-that-update-when-google.html
https://support.google.com/a/answer/172013

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Domain-restricted Google+ communities

Starting today, new Google+ communities will be restricted to your domain by default if sharing is restricted in the Admin console. Posts in these communities are only viewable by people within the domain. However, you can still choose to create communities with people outside your organization so clients, agencies or business partners can join in. You can also make your community open to anyone at your domain or private, joinable by invitation only. Community owners can easily change settings, manage membership or invite other team members to join.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
http://googleenterprise.blogspot.com/2013/11/private-conversations-with-restricted.html
https://support.google.com/plus/answer/3379754
https://support.google.com/a/answer/2677328

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New version of the Google bar

We are rolling out a new version of the Google bar for Google Apps users. This is designed to be simpler and more consistent with Android and Chrome OS. It includes notifications, a Google+ share box (if Google+ is enabled), and a new App Launcher with links to other Google products.

Google Apps users will have easy access to all the Google Enterprise products they care about. Google services that are not enabled will not be shown in the App Launcher. Marketplace apps will be listed under the More section in the App Launcher.

Editions included: 
Google Apps, Google Apps for Business, Education, and Government

For more information:
http://insidesearch.blogspot.com/2013/09/updating-google-bar-many-products.html

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Hangouts can now be enabled for domains using Google Apps Vault

Customers using Google Apps Vault can now activate the new Hangouts in the Admin console. An amendment has been added in the Admin console that allows you to activate the new Hangouts on acceptance of the terms. This amendment outlines the change in Vault functionality that will exist until we complete the roll out of full compatibility. You will still have eDiscovery and legal-hold capabilities for your on-the-record/history-on chats, but the retention-purge function will not be available. To agree to the amendment, please log into the Admin console, go to Apps, click on Talk/Hangouts, go to Advanced Settings, and click “Enable Hangouts”.

Editions included: 
Google Apps for Business and Education

For more information:
https://support.google.com/a/answer/3094760

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Share Docs, Slides and Drawings with people who do not have a Google Account

We are making it easier to share Docs, Slides and Drawings with people who don’t have a Google Account. As a result of this change, files shared outside your domain to an email address not linked to an existing Google Account can be viewed without having to sign in or create a new Google Account. If a file is shared with edit or comment permissions, the recieving user must still sign in with a Google Account in order to edit or comment on that file.

When a user directly shares with individuals who do not have Google Accounts, those recipients will be able to view the file without signing in. Because no sign in is required, anyone may view the file with this sharing link until the person who the file was explicitly shared with creates a Google Account and expends the invitation. Once the person creates a Google Account two things happen: (1) the sharing link will no longer work for new users to access the file and the sharing dialog will indicate that the invitation has been used; (2) any user who accessed the file using the sharing link while it was open and signed in using their Google Account will be added to the sharing access list for that file and will continue to have access. Users with permissions to change sharing settings can revoke this access if desired.

Google Apps admins can prevent this behavior by disabling sharing outside the domain to people who are not using a Google Account via a setting in the Admin console.

Editions included: 
Google Apps, Google Apps for Business, Education, and Government

Release track:
Rapid release
This change is rolling out slowly to Rapid Release users starting today, once this rollout is complete, we will begin a slow rollout to Scheduled Release domains

For more information:
http://support.google.com/a/bin/answer.py?answer=60781

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Monitor user logins, storage consumption and apps usage with the Admin SDK

We have added a few new features to the Admin SDK Reports API to let you more easily visualize Google Apps' usage and security in your domain. These new features include:

Security Reports
Login audit: View all web browser based logins with IP information for all users in your domain. You can use this data to monitor all successful, failed, and suspicious logins in your domain.
Authorized applications: View a list of third-party applications that users in your domain have shared data with. Gain visibility into how many users are accessing each application. Revoke access to specific apps using the security tab on Admin console.

Usage Reports
Storage quota: View user-level quota usage. This is available both as total usage and split by Gmail, Drive and Google+ photos for every user in the domain. Monitor which users are nearing their quota limits and acquire more storage if necessary.
Google+ usage: View 1-day, 7-day and 30-day active Google+ usage in your domain. See the number of Hangouts attended by users in your domain.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
https://developers.google.com/admin-sdk/reports/
https://developers.google.com/admin-sdk/

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Domain labels, Mobile updates and a new API for using Google+ at work

Today we're releasing three features to make it even easier to get things done with Google+:

- Domain labels in the mobile apps and on the web help you quickly identify coworkers’ profiles.
- The Google+ Android app now lets you create restricted posts, limited to your domain, as well as log in to and switch between multiple accounts.
- The new Google+ Domains API allows Apps customers and resellers to integrate Google+ into their existing tools and processes to streamline tasks such as creating posts, commenting and managing circles.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
http://googleenterprise.blogspot.com/2013/08/mobile-updates-and-new-api-for-using.html
http://googleappsdeveloper.blogspot.com/2013/08/connect-your-organization-to-google.html

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Google Apps Directory Sync version 3.2.1 now available

A new version of Google Apps Directory Sync (GADS) is now available for download. For details about the changes in this version please go through the release notes.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
http://support.google.com/a/bin/answer.py?answer=106368

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Email alerts for Admins

Admins can now elect to receive customizable email alerts when certain events of interest occur. By subscribing to alerts, admins can stay informed and, when needed, take prompt corrective action. These alerts are also helpful when multiple admins work together and want to stay informed on these changes.

User Alerts: Generated when our systems detect suspicious or unusual login events as well as on user-level administrator actions such as additions, deletions or suspensions. Real-time alerts allow admins to review the changes and take corrective action.

Settings Alerts: These alerts are automatically generated when any change by administrators to applications, device management or service settings is detected.

These alerts are available in the Admin console under Reports > Alerts and will be OFF by default. For privacy and compliance reasons, Google Support will not be able to perform further investigation for a given alert. Admins can use the Email Audit and Admin Audit APIs to retrieve more information.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
http://googleenterprise.blogspot.com/2013/08/email-alerts-for-admins.html
http://support.google.com/a/bin/answer.py?answer=3230421

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New URL and multiple account sign-in for the Admin console

Get to the Admin console more easily with the new, simplified URL (admin.google.com). The admin console now supports multiple sign-in, so admins who manage multiple domains can quickly switch between accounts.

Note: The old Admin console URL (www.google.com/a/) will automatically redirect to the standard Google login page. When non-admin users from domains that use SSO try to login, they will be automatically redirected to their SSO login page.

Editions included: 
Google Apps for Business and Government

For more information:
http://support.google.com/a/bin/answer.py?answer=182076

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Full screen option in the new Gmail compose experience

A full screen option has now been enabled in the new Gmail compose experience for Rapid release domains. Scheduled release domains will have this feature on August 6th, 2013. To try it out:

1. Click Compose.
2. Click the double-arrow icon at the top right of the compose window.
3. Enjoy a larger composition mode that displays all of the formatting options by default.

If you want to make this option your default view, click into the options menu at the bottom right corner of compose and choose “Default to full-screen.” The next time you click Compose, you’ll be sent to this mode. Both types of compose can be minimized by clicking the black bar at the top.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
https://plus.google.com/+Gmail/posts/8mDFJMRrSTy

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Print Google Forms in a fillable format

You now have the option to print Google Forms. When you print a form, each question is formatted in a way that makes it simple for people to fill in when printed on paper. To try it out, just create a form and press the print button.

Editions included: 
Google Apps for Business, Education, and Government

Release track:
Rapid release

For more information:
https://plus.google.com/+GoogleDrive/posts/ZSWMyZKC22t

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Unified page for managing themes, settings and fonts in Google Sites

If you use Google Sites, you can now manage your settings for themes, colors and fonts from the same place. The new page is designed to make it easier to adjust the look and feel of your sites.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
https://support.google.com/sites/answer/97520

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Scheduled release updates for June 5th, 201

Google Forms: Users now have access to a new version of Google Forms. Just as with Docs, Sheets and Slides, you can now collaborate with others in real-time. Multiple users can work on the same form simultaneously. Unlike the previous version, forms are no longer tied to a specific spreadsheet. Responses are collected and stored only in the form. If owners prefer to see the data in a spreadsheet, they can specify a destination spreadsheet for the data at any time.

Features launching on June 11th, 2013

Gmail: A new GMail inbox option is now available to GAfB users to help keep different types of email organized, like messages from friends, social notifications, deals and offers, confirmations and receipts and more. You can customize your experience by simply choosing the categories you want. Rapid release users can enable the new inbox by clicking "Configure inbox" under the gear menu in Gmail. The new inbox is also available in the Gmail for Android 4.0+ and Gmail for iPhone and iPad apps.

Editions included: 
Google Apps for Business, Education, and Government

Release track:
Scheduled release

For more information:
http://support.google.com/a/bin/answer.py?answer=182076
http://support.google.com/a/bin/answer.py?answer=60224
http://gmailblog.blogspot.com/2013/05/a-new-inbox-that-puts-you-back-in.html

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A new inbox to put you in control

A new Gmail inbox option is now available to Google Apps for Business users to help keep different types of emails (messages from friends, social notifications, deals and offers, confirmations, receipts, etc) organized. You can customize your experience by simply choosing the categories you want. Rapid release users can enable the new inbox by clicking "Configure inbox" under the gear menu in Gmail. The new inbox is also available in the Gmail for Android 4.0+ and Gmail for iPhone and iPad apps.

Editions included: 
Google Apps for Business, Education, and Government

Release track:
Rapid release

For more information:
http://gmailblog.blogspot.com/2013/05/a-new-inbox-that-puts-you-back-in.html

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New URL for Admin console

Back in May we announced a new way to access the Admin console. Starting this week the existing Admin console URL (www.google.com/a/example.com) will redirect to a login URL at accounts.google.com.  For SSO-enabled domains (without a network mask defined) only Super Admins will be permitted to log in with a Google password. Non-Super Admins will be redirected to the configured SSO login page.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
http://support.google.com/a/bin/answer.py?hl=en&answer=182076
http://support.google.com/a/bin/answer.py?answer=60224

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New Hangouts experience

Apps customers now have the option to replace chat in Gmail and Talk on Android with a new version of Hangouts that combines text, photos and live video calls across computers and Android and iOS devices. The new Hangouts is designed to help bring all of your real-life conversations online, across any device or platform. Just as before, Apps customers can invite up to 15 colleagues to a video call.

Note: Hangouts does not support domain chat restrictions.

Editions included:
Google Apps for Business, Education, and Government

For more information:
http://support.google.com/a/bin/answer.py?hl=en&answer=3094760
http://gmailblog.blogspot.com/2013/05/try-out-new-hangouts-experience-in-gmail.html

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Quick actions button in Gmail

Getting things done in Gmail is getting easier. You'll now see new quick action buttons that let you take action on a message right from the inbox. For example, you can RSVP to a meeting, open a document, and more without even opening an email.

Editions included:
Google Apps for Business, Education, and Government

Release track:
Rapid release

For more information:
http://gmailblog.blogspot.com/2013/05/take-action-right-from-inbox.html

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Send money to colleagues and friends with Gmail and Google Wallet

Google Wallet is now integrated with Gmail. In the coming months you will be able to quickly and securely send money to friends and colleagues directly within Gmail. It's free to send money if a bank account is linked to Google Wallet or using your Google Wallet Balance, and low fees apply to send money using a linked credit or debit card.

Note: This feature can be disabled by disabling Google Wallet in the Admin console.

Editions included:
Google Apps for Business, Education, and Government

Release track:
Rapid Release

For more information:
http://gmailblog.blogspot.com/2013/05/send-money-to-friends-with-gmail-and.html
http://youtu.be/JA8m0JOoNYQ

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30 GB now shared between Drive, Gmail, and Google+ Photos

Over the coming weeks, all Google Apps users get 30 GB of unified storage to use as you like between Drive and Gmail. This replaces the current replacing the current storage of 5 GB in Drive and 25 GB in Gmail. Just as before, files created in Docs, Sheets and Slides don't count against your storage quota. Storage will also be shared with photos you upload to Google+ larger than 2048px. As a result of this change, Gmail inboxes are no longer limited to 25 GB - any additional storage can be shared and used by Gmail.

Editions included:
Google Apps for Business, Education, and Government

For more information:
http://googleenterprise.blogspot.com/2013/05/bringing-it-all-together-for-google.html

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New way to access the Admin console

Google Apps administrators can now access the Admin console by visiting admin.google.com and logging in. If you are already logged in, this new URL will automatically take you to the Admin console. The old URL (www.google.com/a/) will continue to work for now.

Editions included:
Google Apps for Business, Education, and Government

For more information:
http://googleenterprise.blogspot.com/2013/05/new-google-admin-console.html

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Scheduled release: New chat experience in Google Drive

Chat in Docs and Slides has a new look similar to what you’re used to in Gmail. You can now start a group chat with just one click. Simply select the new chat button at the top right and a chat box will appear, making it easy for you to quickly message everyone who is in the file. Additionally, if collaborators or viewers have an active Google+ profile, you will see their profile picture on top instead of just their name. This feature will be available in Sheets soon.

Note: Disabling chat in the Admin panel will disable it in Docs.

Release track:
Scheduled release

Editions included: 
Google Apps for Business, Education, and Government

For more information:
http://googleenterprise.blogspot.com.au/2013/04/bringing-people-together-in-drive.html

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Transition to the new Google Groups user interface

We launched a new look for Google Groups in May last year. This design offers a new and improved user interface in addition to some popular features like:

- Collaborative inbox
- Rich text formatting of messages in the Groups interface
- Ability to move posts to a different discussion, mark it as a duplicate or assign it to someone
- Customizable roles and permissions for people

We will retire the old interface soon after June 10th. After this day, people will automatically be transitioned over to the new UI and will not have the option to go back to the old one.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
http://support.google.com/a/bin/answer.py?answer=126169

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Email and contacts import tool shutdown

Starting today, Gmail’s migration tool for messages and contacts is being removed. This tool was primarily used by new Gmail account holders who wished to import mail and contacts from another email provider into their Gmail accounts. We are exploring new long-term solutions, but in the meantime users can still import mail and contacts to their Gmail accounts. Messages can be imported using Mail Fetcher and Contacts can be imported from CSV files.

Editions included: 
Google Apps for Business, Education, and Government

For more information:
http://googleappsupdates.blogspot.com/2012/10/import-emails-and-contacts-from-other.html
https://support.google.com/mail/answer/164640
http://support.google.com/a/bin/answer.py?answer=1041297

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Add events to Google Calendar from Gmail

Dates and times within emails are now lightly underlined. You can click them to schedule events at those dates and times without ever leaving Gmail. When you click on one of these underlined dates, you will be able to preview your schedule for the day and change the title, date or time of the event. You can then add the event to your calendar by clicking on “Add to calendar”. In addition, the calendar event will include a link back to the original email so you always have context.

Note: This is only available to people who have their preferred language set to English.

Release track:
Rapid release

Editions included: 
Google Apps for Business, Education, and Government

For more information:
http://googleenterprise.blogspot.com/2013/05/add-events-to-google-calendar-from-gmail.html

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Scheduled release: New chat experience in Google Drive

Chat in Docs and Slides has a new look similar to what you’re used to in Gmail. You can now start a group chat with just one click. Simply select the new chat button at the top right and a chat box will appear, making it easy for you to quickly message everyone who is in the file. Additionally, if collaborators or viewers have an active Google+ profile, you will see their profile picture on top instead of just their name. This feature will be available in Sheets soon.

Note: Disabling chat in the Admin panel will disable it in Docs.

Release track:
Scheduled release

Release date:
May 7, 2013

Editions included: 
Google Apps for Business, Education, and Government

For more information:
http://googleenterprise.blogspot.com.au/2013/04/bringing-people-together-in-drive.html

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Cloud Connect shut down

Back in March we announced that Google Cloud Connect will be shut down on April 30th. After today, users will no longer be able to use this product and should install Google Drive on their computer. Google Drive for Windows/Mac achieves the same desktop editing and works across Windows, Mac, Android and iOS devices.

Editions included:
Google Apps, Google Apps for Business, Government and Education

For More Information:
http://support.google.com/a/bin/answer.py?answer=3017040
http://deployment.googleapps.com/Home/user-resources/documentation-templates/launch-drive

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New chat experience in Google Drive

Chat in Docs and Slides has a new look similar to what you’re used to in Gmail. You can now start a group chat with just one click. Simply select the new chat button at the top right and a chat box will appear, making it easy for you to quickly message everyone who is in the file. Additionally, if collaborators or viewers have an active Google+ profile, you will see their profile picture on top instead of just their name. This feature will be available in Sheets soon.

Note: Disabling chat in the Admin panel will disable it in Docs.

Release track:
Rapid release

Editions included:
Google Apps for Business, Education, and Government

For more information:
http://googleenterprise.blogspot.com.au/2013/04/bringing-people-together-in-drive.html

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Manage Chrome policies from the Google Admin panel

Admins now have the ability to customize 100+ Chrome policies for users right from the Google Admin panel. That means employees will be able to access pre-loaded applications, custom themes, or a private app web store from any computer -- whether it’s the company desktop or personal laptop -- when they sign-in to Chrome with their Google Apps account.

Editions included:
Google Apps for Business and Education

For more information:
http://www.google.com/chrome/work
http://googleenterprise.blogspot.com/2013/04/new-chrome-features-bring-modern-web-to.html
http://support.google.com/chrome/a/bin/answer.py?answer=188446  

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Deploy Chrome while supporting older web apps through Legacy Browser Support

When companies use browsers that are two or more versions old, employees and developers are unable to benefit from the incredible web innovations of the past four, or even ten years. With Legacy Browser Support, users on Chrome are automatically switched to a legacy browser when they begin using an older app. Admins can simply define which sites should launch from Chrome into an alternate browser, and then set this Chrome policy for all employees.

Editions included:
Google Apps for Business, Education and Government

For more information:
http://www.google.com/chrome/lbs
http://googleenterprise.blogspot.com/2013/04/new-chrome-features-bring-modern-web-to.html

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Scheduled release: New default compose experience in Gmail

We are introducing a redesigned compose experience in Gmail that saves you time, uses less screen space, and is simple to use. The new compose experience opens a window at the bottom of your inbox. You can compose multiple messages at once, search through your inbox and even reply to other messages all while keeping your new draft open.

NOTE: All users will be able to temporarily opt-out of this new experience.

Release track:
Scheduled release

Release Date:
April 16th, 2013

Editions included:
Google Apps, Google Apps for Business, Government and Education

For more information:
http://learn.googleapps.com/new-gmail-compose
http://support.google.com/mail/bin/answer.py?answer=2645922
http://gmailblog.blogspot.com.au/2013/03/gmails-new-compose-now-default.html

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New default compose experience in Gmail

We are introducing a redesigned compose experience in Gmail that saves you time, uses less screen space, and is simple to use. The new compose experience opens a window at the bottom of your inbox. You can compose multiple messages at once, search through your inbox and even reply to other messages all while keeping your new draft open.

NOTE: Users will be able to opt-out of this new experience for two weeks.

Release track:
Rapid release

Editions included:
Google Apps, Google Apps for Business, Government and Education

For more information:
http://support.google.com/mail/bin/answer.py?answer=2645922
http://gmailblog.blogspot.com.au/2013/03/gmails-new-compose-now-default.html

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Cloud Connect deprecation

Two years ago, we introduced Google Cloud Connect as a free plug-in to help people work in the cloud by automatically saving Microsoft Office files from Windows PCs to Google Drive. But installing Google Drive on your desktop achieves the same thing more effectively—and Drive works not only on Windows, but also on Mac, Android and iOS devices. Existing users will no longer be able to use Cloud Connect as of April 30.

Editions included:
Google Apps, Google Apps for Business, Government and Education

For More Information:
http://support.google.com/a/bin/answer.py?hl=en&answer=3017040
http://deployment.googleapps.com/Home/user-resources/documentation-templates/launch-drive

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Google Keep

Introducing Google Keep, a new Android app to save ideas and organize to-dos the moment they happen. With Google Keep you can create notes, lists, photos and voice recordings right from your phone. You can also access, edit, and create new notes on the web at http://drive.google.com/keep. In the coming weeks, you'll also be able to do the same directly from your Google Drive. Download Google Keep from Google Play on devices running Android 4.0+ (Ice Cream Sandwich or higher).

Editions included:
Google Apps, Google Apps for Business and Education

Note:
This is not available for Google Apps for Government users. They can download the app but will not be able to sync their data to the cloud.

For More Information:
https://play.google.com/store/apps/details?id=com.google.android.keep
http://googledrive.blogspot.com/2013/03/google-keepsave-whats-on-your-mind.html

New Notifications Inbox in the admin control panel

The Alerts & Notifications box in the admin control panel has now been replaced with a new Notifications Inbox. This new feature can be accessed by clicking on the bell icon on the top right. Admins now have the ability to see the number of available notifications. They can also dismiss notifications that aren’t important.

Editions included:
Google Apps, Google Apps for Business, Government and Education

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Preview files in Google Drive

Users can now preview more than 30 file types in Google Drive. They can flip through files to find the one they want as well as share, download, print or edit them with one click.

Editions included
Google Apps, Google Apps for Business, Government and Education

For more information
http://googledrive.blogspot.com.au/2013/02/preview-files-in-google-drive.html

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HTML5 support for Google Drive videos

Videos stored in Google Drive are now available in HTML5. Videos will be served in HTML5 if Flash support is not available in the browser. This change allows users to play videos on their mobile phones without Flash support.

Editions included
Google Apps, Google Apps for Business, Government and Education

For more information:
http://support.google.com/drive/bin/answer.py?hl=en&answer=2423694

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Scheduled Release track features update 2/21/13


Drive: The “Create” menu in Google Drive has a new look. This change allows for easier access to Drive apps and third party apps. To create a new file from a template, open the appropriate editor (Docs, Sheets or Slides) and click on File > New > From template. This functionality has been removed from the new “Create” menu.

The following features are intended for release to these domains on February 26th:
No new features are launching next week.

Release track:
Scheduled

Editions included:
Google Apps, Google Apps for Business, Government and Education


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